NEW HR Policy ENVIRONMENTAL DISINFECTION POLICY- to work out in IT Companies -

 

Environmental Disinfection policy

**Maintain MEDICAL Team for examining Employees & Staff moving IN & OUT.**
**Have sessions regularly on EDUCATING the precautionary measures and steps to follow the Health      
  GUIDELINES**
               

In Brief:
                => Have Notice boards & Postures on Educating COVID-19 across the office

                => Explain the IMPORTANCE of SANITATION to maintain self Hygiene.

                => Train HOUSEKEEPING on SANITATION in maintaining  OFFICE PREMISES SAFE.
                          Cleanliness of work stations, Wash Rooms, Cafeteria etc.

                   => Educate the importance of WHISTLE BLOWER policy on intimating  HR / MEDICAL TEAM 
                          about the  SICKNESS of his / her peers.

                   => Educate Individual on precautionary measures not just in OFFICE but also at HOME , How to care 
                         Family not to get effected.

                => Organize Sick Bays

                => Modify the Seating Arrangements with 6 feet distancing

                => Plan shifts for employees WORKING OFFICE & WORK FROM HOME.

                => Cafeteria Usage - Divide in teams to have their Break fast, Lunch, Dinner

NEW HR Policy ENVIRONMENTAL DISINFECTION POLICY- to work out in IT Companies -

Environmental Disinfection policy

**Maintain MEDICAL Team for examining Employees & Staff moving IN & OUT.**
**Have sessions regularly on EDUCATING the precautionary measures and steps to follow the Health      
  GUIDELINES**
               

In Brief:
                => Have Notice boards & Postures on Educating COVID-19 across the office

                => Explain the IMPORTANCE of SANITATION to maintain self Hygiene.

                => Train HOUSEKEEPING on SANITATION in maintaining  OFFICE PREMISES SAFE.
                          Cleanliness of work stations, Wash Rooms, Cafeteria etc.

                   => Educate the importance of WHISTLE BLOWER policy on intimating  HR / MEDICAL TEAM 
                          about the  SICKNESS of his / her peers.

                   => Educate Individual on precautionary measures not just in OFFICE but also at HOME , How to care 
                         Family not to get effected.

                => Organize Sick Bays

                => Modify the Seating Arrangements with 6 feet distancing

                => Plan shifts for employees WORKING OFFICE & WORK FROM HOME.

                => Cafeteria Usage - Divide in teams to have their Break fast, Lunch, Dinner

VIRTUAL RECRUITING - MADE EASY...

Companies have been working with VIRTUAL RECRUITING since long back.

This is no new strategy that suddenly entered in to the HIRING system.
MNC's have followed as per the company standards being an ISO to Six Sigma certified to maintain documentation

Many companies have done this successfully continuing as technology grew with
VIRTUAL recruiting methods::

1. Telephonic interviews.
2. Video calls via SKYPE, Webex, GoTo Meeting, Team viewer, Join me, etc.
3. Online assessment tools - for technical & professional evaluation.

We all knew about it??

Whats NEW for companies to implement ::

1. Develop VIRTUAL RECRUITMENT HR policy 
2. Define strategies to Build Assessment tools & techniques online based on company needs.
3. Define your VIRTUAL CHANNELS  for interviewing remotely and Record the sessions
4. Provide access to Hiring Managers on VIRTUAL CHANNELS to assign tech panel based on the open positions 
5. Implement new tools to record the EMPLOYEE LIFE CYCLE from APPLICATION TRACKING system till THE EXIT Formalities
6. ON BOARDING                                                                                                                                       => Create Employee portal for new joiners.                                                                                   => Scan & Upload documents                                                                                                         => Receive and download the documents                                                                                       => Capture the conversation telecon/video calls into his Employee file portal.
7. Do Induction and Train him on Rules & regulation to full fill the JOB and its confidentiality. 
8. Introduce to teams via Virtual Channel and get the JOB READY

The only new Thing Happened is now every company has to buy the online tools to implement VIRTUAL RECRUITING. 

Second age of unemployment - Are we?? What can be done??

Corona Virus hits the world and Companies are facing the pandemic into the next phase of Unemployment..

we have seen the below in the last few days...

1. It is known that 10 million people have registered for unemployment in US. If this is the case what would be the impact on rest of the world.
2. 20-30% raise in companies contacting the OUTPLACEMENT & CAREER TRANSITION services providers to do LAY OFFS, RESTRUCTURING & BUSINESS ENVIRONMENT CHANGES 
3. 3 out of 7 IITians are waiting for companies placement.
4. 1st Lock down has completed - Companies waited
5. 2nd lock down, slowly they have started layoffs

What can be done to COMPENSATE OUR EARNINGS??

1. Gear up for Freelancing work??
2. Build a strong resume on the projects you have done??
3. Upload your resumes with Freelancer sites??
4. Catch your references??
5. Use Social Networking - Say that we are ready for freelance projects??
6. Create a technology GROUP and post your skills in LINKEDIN??

The world is looking at INDIA for future establishments and remote options??

Why HR Analytics becomes the future in INDIA after LOCK DOWN - READINESS PROJECT

The word ANALYTICS is hardly used by companies in HR department and the acceptance level is quite low..
Data Mining & Analytics is used majorly by Financial Services company to serve the purpose of compliance, risk analysis ,future investments.

Now that the companies understood the difficulties of crisis happening any time, Companies would like to be prepared for this ongoing and future crises

=> Companies have also made up their mind in developing remote opportunities.
=> Companies are looking forward to make WORK FROM HOME a regular practice as a permanent
     solution.

What makes the role of HR Analytic tools important??

Now that we have seen the importance and need of WORK FROM HOME, to track & evaluate Employee Performance on the below we definitely need Data and Analytical tools

      1. Task Management

      2. Delivery

      3. Quality

      4. Quantity

      5. Responsiveness

      6. Behavioral

      7. Psychology and Sociology  evaluation

      8. Skill management

      9. Employee benefits

     10. Employee retention

IT Companies- Post LOCK DOWN - NEW HR OPERATIONAL POLICIES

After LOCK DOWN there are many things that WE need to be aware off and also as a SOCIETY

                       1. How to STAY SAFE at home??
                       2. Working from offices??
                     
1. How to STAY SAFE at home?? Basic precautions:

     When you Sneeze -
          Use your elbow to Sneeze  / tissue and dispose it immediately. Wash you hands
          Always try to stay away from a SNEEZE or COUGH by opposite persons
     Touching Surfaces
          When you touch surfaces, alert yourself and make sure  you wash your hands
           Clean your hands frequently when you touch a surface or anything.
           Avoid taking your hands to your face - Be alarmed
     Physical Distancing -
           Maintain at least 6 feet Distance
     Elderly people -
          They are the most effected. Keep them protected.

     Use Alcohol Sanitizers
     Bleach your surfaces regularly

MASKS for Public - Double layered COTTON mask. WASHABLE AND REUSED.

      When you are Sick:
           If you have Fever or cough - Stay at home & Isolate yourself
           Observe for 2-3 days and then fix an appointment.
           Isolate yourself form the crowd at hospitals
           After Testing doctor will prescribe.

2. Working from offices??
       Offices::
           If you can manage Work From Home - Get it done
           Lesser you go to office, Safer you are

      Make sure your company has the below at offices::
           Cleanliness of the place
           Ensure required spacing is done.
           Alcohol sanitizers all the places.
           Access to hand wash.
           Avoid doors & Bio metrics - Keep them open

      Implement  New HR Policies:
          1. Infrastructure modifications - Distance seating arrangements, Partial Work from Home in   
              batches
          2. Visiting policy - Restrict Outside visitor, Use internet for communication
          3. Environmental Disinfection policy
                => Have Notice boards & Posture on COVID-19 across the office
                => Staff coming to office - Have thorough Health examination
                => Use thermal gun - To examine the body temperatures
                => Have Medical team Educating & Examining regularly
                => Organize Sick Bays
                => How you clean tables, doors, chairs, systems etc.
          4.  Cafeteria Usage - Divide in teams to have their Break fast, Lunch, Dinner

      Transportation - 
              Reduce the no of people travelling in a bus.
      

MODI Mann Ki Baat - 7 POINT PLAN to WIN the COVID 19 Battle - 31-May-2020::

As the National LOCK DOWN has been extended to another 19 days..Prime Minister Narendra Modi, asked the Country men to follow the SEVEN THINGS to defeat CORONA Pandemic in the country.

1. Special care to elderly people - those under Chronic disease 
2. Maintain SOCIAL DISTANCING strictly. Always wear masks that are home made.
3. Follow protocol issued by the AYUSH MINISTRY.
4. Importance of Arogya Setu APP - Be Safe and secure from CORONA Virus.
5. Employers - Please donot sack or cut salaries of your employees
6. Tr to help as much possible to the POOR & NEEDY.
7. Respect the COVID - 19 warriors - DOCTORS, NURSES, SANITATION workers, POLICE Force

Prime Minister Narendra Modi Addressed the nation on the 64th addition of his monthly program 'MANN KI BAAT' - Corona Virus PANDEMIC.

Highlights::

1. In the last episode on 24-Mar it is announced an extended 21-day lock down extension till 3-May.
2. On this day - active cases are 18,953 & 5000 are cured.
3. 20.88% of people are recovered.
4. This is a people driven fight.
5. We have seen from common man to Celebrity  serving poor.
6. Everybody are inspired with the need and support required.
7. Farmers have not stopped and continued to produce the CROPS so that no one should starve for food
8. Every citizen in his own purview extends his support by Wavering Rentals, distributed daily needs, pension money given to poor, preparing masks, Free meals daily.
9. This is the time to FIGHT as ONE

Government has created a platform for VOLUNTEERS to be part of  it and support the NATION.

www.covidwarriors.gov.in 

You can be a Warrior by joining Hands. LET us form as TEAM to serve the nation.

Our teams are working with RAILWAYS & AIRCRAFT carrying 500 tomes of Medical Supplies to various parts of the country.

We are serving people under PRADHAN MANTRI GARIB KALYAN PACKAGE

Deposited money to poor

Old age pension

3 months free cylinder

Strict laws are brought in place to Safe guard our Police, Doctors, Para Medical staff

Ayush Ministry has given Ayurvedic Guidleines to improve Immunity - Follow it a daily diet

           Donot wait for WORLD to prove the Strength of INDIAN ancient ways to maintain our   

           health.

           It is proven many times that Ayurvedic has given great results and is evident by world  

           following us INDIANs.

           Example:

                     1. The world has accepted YOGA

                     2. 1000 of years Ayurvedic principles.

Vijay Devarakonda’s made Two BIG Announcements under Corona Virus LOCK DOWN Crisis - Tollywood Shocks

It is known fact that VIJAY Devarakonda in the last 5 years has made an exceptional content for himself making him stand unique in TOLLYWOOD INDUSTRY.

It can be his ACTING , BODY STYLING, HAIR STYLE, ATTITUDE, SOCIAL RESPONSIBILITY....

VIJAY D has always stood ahead and inspiring to all generations in tollywood with his matured
decisions..

The actor & producer has posted an emotional video about his current financial situation.
He is running out of funds to maintain his Production Company & Foundation that he has maintained secretly.

He revealed - "The Devarakonda Foundation" that is established to provide employment to 100's of people with skill development program adding his own expenses.

He has donated 1Crore for his Secret project and selected 50 members out of 600+ application. The total money will be used for Youth Development program.
 which is truly appreciated.


It is wondering and surprising to many of his mates that his new announcement has created.

TCS says - 75% of workforce to work from home permanently by 2025, IT BECOMES A PRACTICE

The Lock down has changed the HISTORY of Business and its Work Force proving that WORK FROM HOME is never a Productivity Issue.

TCS has come forward to implement WORK FROM HOME - 75% of Work Force will be seen WORK FROM HOME by 2025..

Before Lock Down::

The FOUR TOP Reasons not to practice WORK FROM HOME

1.  Connectivity between the teams   
2.  Productivity
3.  Reporting 
4.  Performance Monitoring System

     How was the practice:: Work From Home practice - BEFORE LOCK DOWN

1. MN C's -=> 15 - 20%  Work force used to Work From Home - A regular practice for 
2. SME's   => They too did it, but with extreme priority                                                                    The practice was difficult for their upcoming  business because of the Manual set up and non   availability of Tools like Monitor.
3. Small Business - It has tough restriction

 Most companies were not comfortable to practice WORK FROM HOME for the below reasons.

After LOCK DOWN::

The lock down has changed the History,, most of the companies have see the best output reducing the costs..  WORKING FROM HOME

The system has benefited round globally..

Benefits:

1. Employees have become more productive, contributed more time towards the work.
2. Employer has seen the cost reduced with this in many ways
3. Reduced pollution
4. Reduced travel expenses
5. Environmental growth

FINALLY, now Employers are keen implementing the WORK FROM HOME option a regular practice.

PANDEMIC - has taken up the new revolution and proved it to be an effective method.

How HR Should Handle Coronavirus Concerns - The HR CHALLENGES

This has a similarity that the world faced it in the last 2 decades and more with respect to crises / recession.

How IT companies are effected with the Pandemic COVID-19.

"Most of the BUSINESS have gone badly effected with the below"

           1.      Securing Client

           2.      Securing Business

           3.      Securing Finance

           4.      Employee Work From Home ACTIONs

           5.     Hiring

           6.     Performance management Systems

           7.     Evaluating Work

           8.      Ethical Behaviors / Personal traits

           9.      Psychology and Sociology problems

         10.      New Metric System to EVALUATE Performance Management System.

=> How is PANDEMIC dealt????????

                         1. Before Pandemic

                         2. While Pandemic

                         3. After Pandemic

                                                            1. Before Pandemic: 

Ø Do we have a READINESS PROJECT to face such CHALLENGES??

Ø How to deal with the outbreak and ensure smooth functioning of the business by 

     keeping the SYSTEM alive.

2. While Pandemic

Ø Is the company ready with Inventory support required for Work From Home??

    o Laptops / Desktops

    o Secure the Network and Client Intellectual property

    o Software & Report Generating tools

§ Report generation on Day to day tasks

§ Review report on Daily tasks executed

Ø Is Employee having set up ready to START with WORK FROM HOME??

o He has a network readily available with the specified bandwidth required for the JOB

o Can he isolate himself and execute the work standards?

o How can he overcome the Psychosocial problems sitting at home??

o MIS Reporting 

Ø Ethical behavior metrics

         o Create a metrics to define the day to day communication & responses.

Ø Communication CHANNEL:

         o Define the Channels that can be used for communication with all the employees                           which are definitely secured

                             § Slack, TeamViewer, Any desk

Ø Reporting system of the tasks on Time basis.

o Tasks Assigned

o End of the day report.

o Supervisor Evaluation

Ø Performance Evaluation

o How is the resource performance?

o Delivery & Quality

o Reporting & Availability

Ø Financial Management:

This is last but not the least but very important

             o Companies have their own ways of dealing with it.

             o Try to minimize the cost and make sure finances are not disturbed to safeguard the             companies

             o Instead of layoffs, cost cutting, and cost management shall help save the jobs

                                                           3. After Pandemic

Ø How do we maintain Employee Distancing?

   Even after Pandemic there should be some kind of measures that needs to be
    taken care off by companies in order to suppress the out break completly

o Project Wise create WORK PLAN

üResources work from Office

üResources Work from home

üMake sure Group of employees are being rotated with Work from Home so that there is a distancing yet maintained.

ØSafety measures Besides maintaining Distancing...

o We should maintain the standards for killing the out break so that that is may not 

      take a rebirth into the system.

o Keep educating resource by given regular instruction like Circulars, Notices, Demos 

o  This is not only at Office also at Home how to keep ourselves SAFE

ØAnalyze the changes that they are going to face?

o You see a sudden change in the day to day life of employees as they are back to 

     work.

o Keep them motivated with sudden changes they have started.

o Schedule meetings regularly to catch up the changes.

ØHow to hold & Implement Performance Management System?

o Employees shall have the same expectations towards the PMS after the Pandemic.

o  It is required to keep employees updated about the business Impact that has 

     occurred

o Management please take time to sit with employees so that they are not disturbed 

     because of the financial disturbances happening in terms of pay cut etc.

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